W-9 Request Letter
Professional ask for a contractor's W-9 before year-end.
Not legal advice. This is a starting point. Review with a lawyer before signing anything that matters.
October 6, 2026
Hi [Contractor],
We paid you $0 during 2025, which means we need to issue you a 1099-NEC. To file that, I need a signed W-9 on file.
Could you send a completed W-9 by [date]? You can grab the blank form here: irs.gov/pub/irs-pdf/fw9.pdf
Email it back as a PDF — we'll handle the rest. Thanks for making tax season less painful.
— [Your business]
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All 31 tools →Have this ready at year end
Contractor payments and W-9 details are stored as you go, so the 1099 summary is already assembled in January.